Transcript Policies

Transcript Policies

All high school and college transcripts must be sent to the Admissions Office within the first 30 days of the Fall and Spring semesters/term and within the first 15 days of the Summer term. Students who fail to meet these deadlines will be administratively withdrawn from their courses with loss of tuition. (see details below) (You can check to see if your transcripts have been received at

Students are responsible for requesting their official transcripts from other colleges or institutions they have attended. Official transcripts are “appropriately sealed” transcripts mailed to GTCC directly from the school where the credits were earned.

Once received, transcripts for students applying for a degree, diploma, or certificate will be evaluated during the first semester/term of enrollment.

*Students may register for a class, before official transcripts are received, provided a transfer course is not a prerequisite for the class.

Official high school or college transcripts can be sent through a secure electronic transcript service (examples: Parchment, E-Scribe) to GTCC will not accept official transcripts from an individual email account.

Any questions concerning incoming transcripts may be directed to Renetta Smith at (336) 334-4822 ext: 50354 in the Transcript Office.

Note: Incoming transcript(s) from other schools become the property of Guilford Technical Community College (GTCC) and may not be released to third parties, to include applicant.

Course Requisites

Students who want to receive transfer credit should submit official transcripts to the Records Office prior to registration so that pre-requisite/co-requisite information is available to academic advisors during the advising/registration process.

  • Transcripts cannot be faxed.
  • If a student is unable to submit an official transcript in time for registration, the student must bring an unofficial transcript to the advising/registration session. Students have 30 days from the first day of the term when admitted in the fall or spring semester (15 days for summer), to submit their official transcript (that will be used for pre-requisite/co-requisite confirmation) to the college. Students who fail to meet this deadline will be administratively withdrawn from their courses with loss of tuition. This will affect the amount of financial aid or veterans benefits the student receives if applicable.
  • If the student is unable to provide an official transcript, s/he will not be allowed to transfer in any credit and s/he will be required to take the placement tests.